Website Requirements Form

01

Contact and Organization

Contact name *Position / roleOrganization / business nameEmail address *Telephone / WhatsAppPreferred contact methodWebsite (if any)Briefly describe your organization, products or services

02

Project Overview

What is the main purpose of the website, and what would make the project successful?

Project type

Existing website URL and reasons for redesign (if applicable)Desired launch date

Is the date flexible?

Estimated budget (currency and range)Examples of websites you like (URLs) and what you like about them

03

Audience and Content

Who are your main audiences, and what actions should visitors take?Expected number of pagesLanguages required

Likely pages

Content status

Who will supply and approve text, images, logos and other materials?

How often will content change?

Who will update the site after launch?

04

Features and Integrations

Select what you expect to need.

Features

Describe any special workflows, integrations, third-party systems or required features

05

Design, Brand and Accessibility

Describe your preferred style, colors, tone and visual references

Available brand assets

Accessibility needs (e.g., readable text, keyboard navigation, captions, accessible forms)

06

Domain, Hosting and Ownership

Do you own a domain?

Domain

Subdomains required?

Proposed subdomains and their purpose

Will subdomains require separate websites, logins, hosting or security settings?

Business email required?

Preferred email address format

Requested mailboxes / addresses and approximate number of usersShared or role-based addresses needed? (e.g., info@, sales@, support@)

Preferred email platform

Existing email to migrate?

Hosting available?

Who currently manages domain, DNS, hosting and website access?Do you need business email, backups, security updates or ongoing maintenance?

07

Privacy, Security and Compliance

Note: Do not enter passwords, payment card details, medical records or other sensitive personal information in this form. Credentials should be shared through an approved secure channel.

Will the site collect personal data?

If yes, what data?

Will children or other vulnerable users use the site?

Will users upload files or provide sensitive information?

Privacy notice / cookie preferences required?

Required access levels, security or compliance obligations

08

Visibility, Analytics and Launch

How will visitors find you?

Need search engine optimization (SEO) setup?

Need website analytics / conversion tracking?

Need migration of an existing site or email accounts?

Who will review and approve the site before launch?

09

Other Information

List any important constraints, examples, additional requirements or questionsCompleted byDate